Human Resources Specialist (Current Gadsden ISD Employees Only)

To perform this job successfully an individual must be able to facilitate the efficient operation of the Human Resources Department.

Other duties may be assigned.

Complies with the state approved Code of Ethics of the Education Profession and upholds and enforces department/unit procedures, administrative directives and state statutes concerning the confidentiality of all staff information.

All functions are performed in accordance with established policies, procedures, safety and computer security regulations.

Calls and extends job offers to potential employees.

Promotes positive community relations through effective communication with prospective employees, Gadsden Independent School Employees, and community members.

Provides candidates with necessary information about their roles and next steps in the onboarding process.

Emails the administrators to inform them of a new hire's acceptance or decline.

Sends a follow-up email to administrators once the new hire is clear through the background check to include the new hire's start date.

Emails applicants to notify them that the position has been filled.

Acts as a liaison between new hires and various departments to ensure smooth onboarding.

Refers new hires to the background specialist for necessary checks and follow up on the results.

Inputs new hire information into the employee changes spreadsheet to facilitate the creation of district accounts by departments.

Maintains accurate and up-to-date records in the employee database.

Creates employee personnel files, ensuring the application, attachments and background check results are included.

Ensures compliance with organizational policies and legal requirements.

Sends the onboarding checklist through the recruitment platform to the new hires.

Contacts new hires to schedule for Payroll & Benefits Orientation.

Works closely with Recruitment Specialists and other team members to ensure a seamless onboarding experience.

Provides documentation and forms necessary to conduct the mandatory training for employees.

Performs other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Demonstrates oral and reading proficiency in English; demonstrates ability in secretarial/clerical skills to include word processing; experience in secretarial/clerical work 

EDUCATION and/or EXPERIENCE

• High School Diploma or GED

• Minimum of three (3) years’ experience in the area of office clerical 

• Bilingual (Spanish/English)

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, and maintain instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively to employees.  Working knowledge of business English, and Spelling.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute percents, ratios, rate, and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL/MENTAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee must occasionally lift and/or move up to 20 pounds.  Specific vision abilities required by this job include close vision, distance vision, and color vision.

Maintains emotional control under stress.

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.